Message-ID: <5388015.1075844308138.JavaMail.evans@thyme> Date: Tue, 12 Dec 2000 06:19:00 -0800 (PST) From: rod.hayslett@enron.com To: james.saunders@enron.com, jerry.peters@enron.com, john.keiser@enron.com, steve.gilbert@enron.com, tracy.geaccone@enron.com, caroline.barnes@enron.com, morris.brassfield@enron.com, kerry.roper@enron.com, kathy.campos@enron.com, james.centilli@enron.com, david.rosenberg@enron.com, denis.tu@enron.com, pamela.daily@enron.com Subject: E-Mail and Voicemail Retention Policy Mime-Version: 1.0 Content-Type: text/plain; charset=ANSI_X3.4-1968 Content-Transfer-Encoding: quoted-printable X-From: Rod Hayslett X-To: James Saunders, Jerry Peters, John Keiser, Steve Gilbert, Tracy Geaccone, Caroline Barnes, Morris Brassfield, Kerry Roper, Kathy Campos, James Centilli, David Rosenberg, Denis Tu, Pamela Daily X-cc: X-bcc: X-Folder: \Rodney_Hayslett_Dec2000\Notes Folders\'sent mail X-Origin: HAYSLETT-R X-FileName: rhaysle.nsf FYI ---------------------- Forwarded by Rod Hayslett/FGT/Enron on 12/12/2000=20 02:18 PM --------------------------- Steve Hotte 12/12/2000 02:09 PM To: Bill Cordes/NPNG/Enron@ENRON, Shelley Corman/ET&S/Enron@ENRON, Steve=20 Hotte/Corp/Enron@ENRON, Rod Hayslett/FGT/Enron@ENRON, Phil=20 Lowry/OTS/Enron@ENRON, Danny McCarty/ET&S/Enron@Enron, Rockford=20 Meyer/FGT/Enron@ENRON, Michael Moran/ET&S/Enron@ENRON, Gary P=20 Smith/OTS/Enron@ENRON, Julia White/ET&S/Enron@ENRON, James=20 Prentice/GPGFIN/Enron@ENRON cc: Caroline Barnes/FGT/Enron@ENRON, Gary Kenagy/OTS/Enron@ENRON, Tony=20 Mayer/ET&S/Enron@ENRON, Bob Martinez/ET&S/Enron, Nick Rahn/GCO/Enron@Enron,= =20 Joanne Bisbee/ET&S/Enron@ENRON, Lisa Sawyer/ET&S/Enron@ENRON, Michael=20 Sullivan/Corp/Enron@ENRON, Mark Ferguson/ET&S/Enron@ENRON, Mark=20 Gigliotti/ET&S/Enron, Chris A Smith/OTS/Enron@Enron, Kelly Strader/ET&S/Enr= on=20 Subject: E-Mail and Voicemail Retention Policy The following change in policy to e-mail and voicemail has just come to our= =20 attention. This change in policy limits our exposure. This type of exposu= re=20 was discussed at this years management conference in San Antonio, listing= =20 examples with Microsoft. The largest impact of this change is your "sent= =20 mail" retention being reduced to 30 days from the current 365 days. You wi= ll=20 note that if you move your sent mail to a folder it will be retained for an= =20 entire year which should minimize this impact. The rationale for the=20 continued longevity in folders is that if you physically move mail to a=20 folder you are making a conscious decision to keep that document. If you have not dealt with folders please give me a call and I can assist y= ou=20 on their creation and on moving the documents into them. Unless I hear a= =20 concern, this new policy will be implemented on Friday, December 15th. Our= =20 help desk will be sending a message to the entire team tomorrow to notify= =20 them of this action. ----- Forwarded by Mark E Haedicke/HOU/ECT on 11/08/2000 01:52 PM ----- =09Mark Frevert@ENRON =09Sent by: Enron Announcements@ENRON =0911/07/2000 09:44 PM =09=09=20 =09=09 To: ENA Employees =09=09 cc:=20 =09=09 Subject: E-Mail and Voicemail Retention Policy As a reminder, ENA=01,s policy regarding retention of electronic mail, incl= uding=20 Lotus Notes mail, Internet e-mail, cc:mail and voicemail is as follows: Message Location Maximum Retention Inbox 30 Days Message Log/Sent Mail 30 Days Trash Rollover from Inbox for 15 days Bulletin Boards 30 Days Folders/Archives E-mails placed in Folders or Archives =01) one year Voicemail 90 days E-mail and voicemail older than the maximum retention will be purged=20 automatically by IT, which is responsible for monitoring compliance with th= is=20 policy. Any exception to this policy requires approval by Mark Haedicke or= =20 Richard Sanders. Mark Frevert and Mark Haedicke