Message-ID: <13100733.1075860440572.JavaMail.evans@thyme> Date: Thu, 5 Apr 2001 04:52:00 -0700 (PDT) From: enron.announcements@enron.com To: all.states@enron.com Subject: Action Requested: New iBuyit Order Procedures Mime-Version: 1.0 Content-Type: text/plain; charset=ANSI_X3.4-1968 Content-Transfer-Encoding: quoted-printable X-From: Enron Announcements X-To: All Enron Employees United States X-cc: X-bcc: X-Folder: \Mary_Hain_Aug2000_Jul2001\Notes Folders\Notes inbox X-Origin: Hain-M X-FileName: mary-hain.nsf This Information Applies ONLY to Organizations Supported by Houston-based= =20 Accounts Payable Processing Centers=20 Earlier this week I was pleased to announce that Enron's new procurement an= d=20 payment tool, iBuyit eProcurement, is now live for those who previously=20 requested IT hardware from IT Central. But there is still more to come! On= =20 May 1st the iBuyit Payables system will be activated for all organizations= =20 supported by Houston-based Accounts Payable processing centers. The new=20 iBuyit Payables system will increase the efficiency of the accounts payable= =20 process by capturing invoices as scanned images at a central point of recei= pt=20 and routing them electronically for coding, payment authorization, and issu= e=20 resolution.=20 In preparation for this transition, there are some simple changes to the wa= y=20 you currently order and pay for goods and services. Following these change= s=20 will ensure that your invoice is correctly processed through the iBuyit=20 Payables system.=20 Effective immediately, provide vendors with the following information when= =20 placing an order and instruct them to reference this information: =20 * Company Number or Legal Entity Name * Contact Name=20 * Personal External Identification Number (EID) or Approved Purchase Order= =20 Number =20 * New P.O. Box (See Below) What is an EID?=20 An EID is your External Identification Number (EID). This EID number=20 identifies the purchaser and helps route non-purchase order invoices back t= o=20 the purchaser electronically through iBuyit. =20 Do I need to use an EID for non-purchase orders? Yes. When ordering goods and services with a non-purchase order, the=20 purchaser should provide the vendor with the appropriate EID. It is your= =20 responsibility to communicate to vendors that an EID is now required for=20 non-purchase orders. Do I need to use an EID for purchase orders? No. When ordering goods and services with an approved purchase order, you= =20 should provide the vendor with a purchase order number as you currently do.= =20 What if I do not know my EID? All Enron employees are assigned an EID number. If you purchase goods and= =20 services on behalf of Enron, you need to know your personal EID number. Yo= u=20 can access your EID number in eHRonline. Logon to eHRonline, choose=20 =01&Personal Information=018 to pull up your personal profile. On the left= side of=20 the =01&Personal Information=018 screen select =01&Other=018 and you will s= ee your: * PID (SAP ID) * GIS ID * EID What is our new mailing address (PO Box)? Effective immediately, instruct the vendor to mail the invoices to the=20 following address: PO Box 4734 =20 Houston, TX 77210-4734 What do I do if an invoice comes directly to me? HOUSTON LOCATIONS ONLY If an invoice comes directly to you, mark the envelope =01&Attention Enron= =20 Accounts Payable,=018 and place the envelope in an AP drop box at any Enron= mail=20 center. FIELD LOCATIONS ONLY If Houston currently processes your invoices, and an invoice comes directly= =20 to you, they will continue to be processed by the Accounts Payable departme= nt=20 in Houston. Please send invoices to the new PO Box above or the following= =20 physical address: =20 3724 Dacoma Houston, TX 77092 ATTENTION ENRON ACCOUNTS PAYABLE Note: ETS Field locations will continue to process non-purchase order=20 invoices locally. How will vendors learn about these changes? This information will be shared directly with vendors in a separate=20 communication. Questions? Send an e-mail to <mailto:ibuyit@enron.com>