Message-ID: <32312186.1075858589996.JavaMail.evans@thyme> Date: Mon, 18 Jun 2001 03:42:13 -0700 (PDT) From: a.taylor@enron.com To: mark.taylor@enron.com Subject: Email Disk Space Options Mime-Version: 1.0 Content-Type: text/plain; charset=us-ascii Content-Transfer-Encoding: quoted-printable X-From: Taylor, Mark A X-To: Taylor, Mark X-cc: X-bcc: X-Folder: \MTAYLO1 (Non-Privileged)\Taylor, Mark E (Legal)\Archive\2001/06 X-Origin: Taylor-M X-FileName: MTAYLO1 (Non-Privileged).pst I suspect, since I am the only EFS/EES employee on this distribution list, = that this note was intended for you. Mark ---------------------- Forwarded by Mark A Taylor/EFS/EES on 06/18/2001 06:= 43 AM --------------------------- From:=09Janette Elbertson/ENRON@enronXgate on 06/15/2001 09:08 AM CDT To:=09Suzanne Adams/ENRON@enronXgate, Alan Aronowitz/ENRON@enronXgate, Susa= n Bailey/ENRON@enronXgate, Michelle Blaine/ENRON@enronXgate, Samantha Boyd/= ENRON@enronXgate, Martha Braddy/ENRON@enronXgate, Gail Brownfeld/ENRON@enro= nXgate, Robert Bruce/ENRON@enronXgate, Sarah Bruck/ENRON@enronXgate, Teresa= G Bushman/Enron@EnronXGate, Kathleen Carnahan/ENRON@enronXgate, Dominic Ca= rolan/ENRON@enronXgate, Michelle Cash/Enron@EnronXGate, Connie Castillo/ENR= ON@enronXgate, Barton Clark/ENRON@enronXgate, Harry M Collins/ENRON@enronXg= ate, Mary Cook/ENRON@enronXgate, Nancy Corbet/ENRON@enronXgate, Ned E Crady= /ENRON@enronXgate, Eddy Daniels/ENRON@enronXgate, Angela Davis/ENRON@enronX= gate, Peter Del vecchio/ENRON@enronXgate, Stacy E Dickson/Enron@EnronXGate,= Margaret Doucette/ENRON@enronXgate, Andrew Edison/ENRON@enronXgate, Rosean= n Engeldorf/ENRON@enronXgate, Keegan Farrell/ENRON@enronXgate, Genia Fitzge= rald/ENRON@enronXgate, Nony Flores/ENRON@enronXgate, Nita Garcia/ENRON@enro= nXgate, Carolyn George/ENRON@enronXgate, Robert H George/Enron@EnronXGate, = Esmeralda Gonzalez/ENRON@enronXgate, Diane Goode/ENRON@enronXgate, Barbara = N Gray/ENRON@enronXgate, Mark Greenberg/ENRON@enronXgate, Wayne Gresham/ENR= ON@enronXgate, Vanessa Griffin/ENRON@enronXgate, Linda R Guinn/ENRON@enronX= gate, Merrill W Haas/ENRON@enronXgate, Mark E Haedicke/Enron@EnronXGate, Le= slie Hansen/ENRON@enronXgate, Marie Heard/ENRON@enronXgate, Ed B Hearn III/= ENRON@enronXgate, Mary J Heinitz/ENRON@enronXgate, Brent Hendry/ENRON@enron= Xgate, Jeffrey T Hodge/Enron@EnronXGate, Tana Jones/ENRON@enronXgate, Marth= a Keesler/ENRON@enronXgate, Holly Keiser/ENRON@enronXgate, Anne C Koehler/E= NRON@enronXgate, Deb Korkmas/ENRON@enronXgate, Francisco Pinto Leite/ENRON@= enronXgate, Cheryl Lindeman/ENRON@enronXgate, Dan Lyons/ENRON@enronXgate, K= ay Mann/ENRON@enronXgate, MaryHelen Martinez/ENRON@enronXgate, Matt Maxwell= /ENRON@enronXgate, Laurie Mayer/ENRON@enronXgate, Travis McCullough/ENRON@e= nronXgate, Rae Meadows/ENRON@enronXgate, Lisa Mellencamp/ENRON@enronXgate, = Claudia Meraz/ENRON@enronXgate, Janet H Moore/ENRON@enronXgate, Harlan Murp= hy/ENRON@enronXgate, Julia Murray/ENRON@enronXgate, Cheryl Nelson/ENRON@enr= onXgate, Gerald Nemec/ENRON@enronXgate, Marcus Nettelton/ENRON@enronXgate, = Mary Ogden/ENRON@enronXgate, Stephanie Panus/ENRON@enronXgate, Debra Perlin= giere/ENRON@enronXgate, David Portz/ENRON@enronXgate, Coralina Rivera/ENRON= @enronXgate, Michael A Robison/ENRON@enronXgate, Daniel R Rogers/ENRON@enro= nXgate, Elizabeth Sager/ENRON@enronXgate, Richard B Sanders/Enron@enronXgat= e, Frank Sayre/ENRON@enronXgate, Lance Schuler-Legal/ENRON@enronXgate, Sara= Shackleton/ENRON@enronXgate, Reginald Shanks/ENRON@enronXgate, Linda J Sim= mons/Enron@EnronXGate, Carlos Sole/ENRON@enronXgate, Becky Spencer/ENRON@en= ronXgate, Carol St Clair/ENRON@enronXgate, Lou Stoler/ENRON@enronXgate, Twa= nda Sweet/ENRON@enronXgate, Mark A Taylor/EFS/EES@EES, Stephanie Truss/ENRO= N@enronXgate, Sheila Tweed/ENRON@enronXgate, Steve Van Hooser/ENRON@enronXg= ate, John Viverito/ENRON@enronXgate, Alice Wright/ENRON@enronXgate, Kay You= ng/ENRON@enronXgate, Theresa Zucha/ENRON@enronXgate cc:=09Cyndi Wulfson/ENRON@enronXgate, Carolyn Evans/ENRON@enronXgate=20 Subject:=09Email Disk Space Options The following information was provided by Cyndi Wulfson with the Outlook Mi= gration Team. Email Diskspace Usage Policy states that each user will be provided a Micro= soft Exchange mailbox for use with Microsoft Outlook and that mailbox will = be limited to a maximum storage limit of 100MB. It is important to note tha= t the Global Messaging team had these mailbox capacity limits in Notes, how= ever, they weren't strictly enforced. As we move to a new mail system, it i= s critical that all users of Email understand their responsibilities of pro= per Email usage, mail capacity policy enforcement and the resulting paradig= m shift of how Enron utilizes eMail. =20 Enron has a legal retention policy that states that backup tapes of Email a= re kept a maximum of 8 days, items in folders older than 365 days are delet= ed/purged, and therefore eMail should be thought of as temporary storage. I= t is absolutely critical that as an Email user, we use Email as only the re= ception point and initiation point of mail and not as storage. =20 Ways of properly storing mail and mail contents are: 1.=09Detach attachments to the home directory (H:\). This will decrease the= overall size of one's mail file significantly. A user must be very diligen= t about this routine of receiving and detaching attachments to h:\.=20 2.=09Deleting unneccessary Email from mailbox folders and mailbox system fo= lders such as the Sent Mail folder. One would be surprised at how many time= s one attachment or large message is floating around in their mailbox as co= nversation threads.=20 3.=09Review and follow the recommendations for conserving diskspace and cus= tomizing your Outlook mailbox for more efficient identification and viewing= of mail sizes and conversation threads.=20 4.=09Additional diskspace can be requested through the eRequest system: htt= p://itcapps.corp.enron.com/srrs/entry/srrs.asp This requires approval from= the user's Vice-President or above and comes in 25 MB increments. Each 25 = MB increment requires a separate eRequest and approval.=20 5.=09Public Folders can be requested through the eRequest system: http://it= capps.corp.enron.com/srrs/entry/srrs.asp Public Folders can be an addition= al place for shared group information, group calendars, or personal mail st= orage. The name Public Folders is misleading - they are essentially folders= that reside on an Exchange server that can be viewed and used through Outl= ook. They can be given rights to a single user or many users. Public Folder= s still have the legal retention policy applied to them if they are used fo= r mail storage, personal or shared. =20